How to Prepare a Balance Sheet in Tally: step-by-step-guide

Balance Sheet in Tally is a crucial financial statement that provides a snapshot of a company’s financial position at a specific point in time. It reflects the relationship between assets, liabilities, and equity, and is essential for assessing the financial health of any business. In Tally, creating a balance sheet is straightforward and can be done by inputting the necessary data into the system. Whether you’re using Tally Prime or an older version, the balance sheet format in Tally remains consistent, allowing businesses to easily manage their finances.

Understanding how to tally a balance sheet is essential for any accountant or business owner. The balance sheet in Hindi or balance sheet format in Hindi can be easily customized in Tally to match local accounting practices. Knowing the purpose of a balance sheet and its preparation process helps businesses make informed financial decisions. This guide will walk you through the steps of balance sheet preparation, the importance of trial balance in Tally, and how these reports are vital for maintaining a business’s financial stability.

How to Tally Balance Sheet – Step-by-Step Process

1. Prepare Ledger Accounts

Start by classifying and entering all your financial transactions into proper ledger accounts in Tally. These typically include:

• Assets such as cash, bank, inventory
• Liabilities such as loans, creditors
• Equity including capital and reserves

Use the proper Tally ledger format to enter the details accurately.

2. Create a Trial Balance in Tally

After completing the ledger entries, generate a trial balance in Tally. This report ensures that total debits and credits match, indicating that the entries are balanced.

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3. Prepare Trading and Profit & Loss Account in Tally

Before preparing the balance sheet, generate a trading account and profit and loss account in Tally. These reports help determine whether the business made a profit or incurred a loss during the period.

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4. Generate Balance Sheet in Tally Prime

Once the accounts are finalized, go to Gateway of Tally > Reports > Balance Sheet. Select the relevant date to view the Tally balance sheet format. The report will show:

• Liabilities on the left-hand side
• Assets on the right-hand side

Tally automatically fetches the figures from the ledgers and displays the updated balance sheet.

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What is a Balance Sheet?

A balance sheet is a financial report that gives an overview of a company’s financial position. It shows the company’s assets, liabilities, and shareholder equity at a specific point in time. It is important for both internal and external stakeholders as it helps in decision-making, forecasting, and maintaining the financial health of the business. In simple terms, a balance sheet ensures that the company’s assets are equal to its liabilities plus owner’s equity.

Why is Balance Sheet Prepared?

The balance sheet is prepared to provide a snapshot of the company’s financial health. By reviewing a balance sheet, businesses can understand their assets and liabilities, which helps them make informed decisions about investments, loans, and other financial activities. Preparing a balance sheet also helps businesses comply with regulations and maintain financial transparency.

Key Components of a Balance Sheet

A balance sheet consists of two main sections:

• Assets: These are things owned by the business, such as cash, inventory, and fixed assets.
• Liabilities: These are the obligations the business owes, like loans, creditors, and payables.
• Owner’s Equity: The difference between assets and liabilities, representing the owner’s stake in the business.

How to Tally Balance Sheet in Tally

Creating a balance sheet in Tally is an easy process once you have all your accounts and ledgers set up correctly. Here are the basic steps to tally balance sheet:

• Step 1: Open Tally and choose the company.
• Step 2: Go to “Gateway of Tally” and select “Reports.”
• Step 3: Click on the “Balance Sheet” option.
• Step 4: You will see a summary of assets and liabilities.
• Step 5: Customize the display using the configuration options available (press F12).
• Step 6: Ensure that total assets equal total liabilities + equity.

Balance Sheet Format in Tally

The balance sheet format in Tally displays two sections: Assets and Liabilities, and it is essential for tracking the business’s financial position. Below is a basic example:

Assets:

• Cash
• Bank balance
• Inventory
• Fixed Assets

Liabilities:

• Loans
• Creditors
• Outstanding Expenses

Owner’s Equity:

• Capital
• Retained Earnings

This format can be easily customized in Tally to suit the needs of your business.

Balance Sheet in Tally Prime

Tally Prime is the updated version of Tally, offering better features and a more intuitive interface. Creating a balance sheet in Tally Prime follows a similar process as in the older version. However, the interface is more user-friendly, making the balance sheet preparation faster and more efficient.

To create a balance sheet in Tally Prime, follow these steps:

• Open Tally Prime and select the company.
• Go to the Reports section and select Balance Sheet.
• Adjust the settings using F12 to show or hide different groups and sub-groups.
• View your final balance sheet for confirmation.

Preparation of Balance Sheet in Tally

The preparation of balance sheet in Tally involves creating accurate accounting entries throughout the year. Ensure that the trial balance in Tally is correctly entered before generating the balance sheet. Once the trial balance is correct, you can easily generate the balance sheet tally report, which reflects your business’s financial position.

Reports Prepared Monthly in Tally

Several reports are generated monthly in Tally to keep track of your business’s performance. These include:

• Profit and Loss Statement: Shows the company’s profitability.
• Trial Balance: Ensures that all debits and credits match.
• Balance Sheet: Reflects assets, liabilities, and equity.
• Cash Flow Statement: Shows the movement of cash in and out of the business.

These reports help businesses stay on top of their financial health and are useful for month-end reconciliation.

Sample Balance Sheet Example

Here’s a simple example of a balance sheet in Tally:

Conclusion

A balance sheet is an essential financial statement for businesses, and Tally makes it simple to generate and maintain. Businesses can gain insight into their financial position by following the proper steps to prepare the balance sheet in Tally or Tally Prime. Regular preparation and review of the balance sheet are crucial for making informed financial decisions. Remember, accurate balance sheet preparation ensures your business is on track for financial success.